National Committee and Local Coordinator Roles and Responsibilities

National Committee 2018
National Coordinator: Sandy Soulsby
National Assistant Coordinator: Cherie Davis
National Assistant Coordinator: Kate Batty
National Treasurer: Melissa Snell
National Communication/Memberships: Rebecca Cant
National Coordinator Role and Responsibilities
  • The Role of the National Coordinator/Secretary is to comply with the DSNSG Constitution, Rules and Standing Minutes, and to also act as the National Secretary of the Association.  The duties of which shall include, in conjunction with other members of the National Executive Committee or other bodies, creating and raising awareness of the issues regarding Defence families with special needs and the Society, both within the Defence community and civilian organisations.
  • Supervise the activities of the National Executive Committee in the performance of all duties required for the orderly and effective management of all affairs.
  • Seek grants and sponsorship and undertake such other activities required by Regional and Local Area Support Groups.
  • Work closely with our supporting partners to seek assistance for families in need if they have been deemed by DCO not eligible for their services.
  • Hold the 1800 helpline phone where we receive calls from families for various issues, for example, at posting time: housing issues, requiring assistance with postings, posting plans, urgent issues that have arisen during posting e.g. sickness and needing assistance with unpack or having issues with removals.
  • Be responsible for the distribution of information relating to the Family Support Funding Program.  Disseminating information to the National Committee and applying for Family Support Funding so as to assist with the running of DSNSG.
  • Be responsible for the continued training and support of all coordinators (20) around Australia.
  • Be responsible for various programs that DSNSG run, Family Emergency Care Plan, Grants.
  • Be responsible for reporting to National Co-Patron’s, and Supporting Partners
  • Work along side the National Committee in the organisation of the national conference held annually in May.
National Committee
  • Shall manage and control the business and affairs of the Society, at the National level and in areas where there is only a contact person operating; 
  • May, subject to the Constitution and the Act, exercise all the powers and functions available to the Society; 
  • May, subject to the Constitution and the Act, perform all acts that appear to the National Executive Committee to be essential for the proper management of the business and affairs of the Society including holding real and personal property, opening and operating bank accounts, investing in Trustee Securities and enter into any necessary or desirable contracts; 
  • Shall prepare an Annual Report containing an account of the activities and operations of the Society during the financial year.  This report shall be submitted to the National Annual General Meeting; and
  • Shall appoint Project Officers for specific projects as the need arises who shall hold that position from the date of appointment until the conclusion of the project or as otherwise deemed by the National Executive Committee. 
  • Project Officers are not entitled to vote at meetings of the National Executive Committee unless they are members of such Committee’s but may be required to attend to provide a report on the project. 
  • The National Executive Committee must actively consult with the Regional or Local Area Support Group Coordinators prior to resolving upon any decision of the Committee that: 

                a. has the potential to affect the daily administration of the coordinators duties; 

                b. has the potential to impact upon the standing and reputation of the society in the

                    community. 

Local Coordinators

The role of the Local Coordinator is to:

  • Provide support and information to ADF families seeking assistance.
  • Link families to DSNSG Regional or Local Area DSNSG groups and other relevant   resources and services, when they arrive in the State/Territory.
  • Where possible, organise contact with new special needs families as soon as possible after they arrive in area either by telephone, email and/or in person.
  • Organise and/or coordinate coffee mornings/get to-gathers/family days for local members on a regular basis.
  • Attend “Welcome Mornings” or other such functions, where possible, to publicise DSNSG.
  • Liaise and network with Defence eg local Army, Navy and Air Force Base personnel and Defence organisations and community groups eg DCO, DFA etc.
  • Liaise and network with local community organisations and support groups raising the awareness of the group and relevant issues.
  • Liaise with and inform relevant Base personnel of group’s activities, particularly those performed on Base eg family days, fundraising.
  • Prepare and send out a meeting report or mini-newsletter after a coffee morning or other activity to all local members informed.
  • Send a copy of the meeting report or mini-newsletter to the National Coordinator for inclusion in the National DSNSG Newsletter.
  • Send all relevant details of new families to the National Coordinator promptly.
  • Maintain contact with the National Coordinator at least once per month either by telephone or letter regarding local issues and/or concerns

A Coordinator is there to coordinate a group, its activities and its families.

A Coordinator is not a Social Worker or a Counsellor.